Maintenance processes

Maintenance processes

On this page you can find further information about the maintenance processes used by our bus operator in keeping the fleet in good condition to deliver school bus services.


Responsibility for oversight of the maintenance programme rests with Tracey Jury. Tracey is a trade-certified automotive heavy engineer. Tracey has been involved with workshop operations at Pickering Motors since 1990.

Major work is outsourced to McCurdy Trucks in Bell Block.

wheel nut safety

Wheel-related tasks are outsourced to Carters Tyres. Our bus operator carries out re-checks on wheel nut tightness with a torque wrench. The calibration records for this tool are monitored by School Admin. The workshop inspects wheel nut indicators each week; this is also monitored by School Admin via the EF56 monitoring system.

maintenance programme

A maintenance programme is in place which reflects the servicing needs of this fleet operating in this district. This programme incorporates:

– daily inspections by driversĀ 
– faults notified to workshop by drivers
– hubodometers record by drivers every two weeks
– A-service every 5,000km
– B-service every 10,000km
– C-service every 20,000km

certificate of fitness checks

Vehicles are subject to a Certificate of Fitness check every six months. A copy of each check is reviewed and retained by School Admin. Failures are subject to further investigation by School Admin. Expiry dates and results are recorded on the Fleet Register and tabled at Committee meetings. Learn more about CoFs here

monitoring activities

Maintenance processes are audited by the Ministry of Education on a regular basis. Audits reports are obtained and reviewed by School Admin and reported to the Committee.

Compliance with key activities (e.g. torque wrench calibration) is monitored by School Admin via the EF56 monitoring system.

BoT review: Board members can audit School Admin’s performance of these functions by sample checking vehicle servicing records against the Fleet Register.